The COVID-19 pandemic has forced many companies to rethink how they do business, including switching to a remote workforce. The trouble with this, according to Alan Pelz-Sharpe, founder of the research firm Deep Analysis, is that it reveals weaknesses in many companies’ existing document management systems.
“Document management has been overlooked and underloved for a long time,” Sharpe said in this article. “If we lose or cannot find contracts, invoices and bills, then we literally lose money or businesses stop. Yet despite the critical importance of document management, few have invested well in these systems. Fewer still manage them properly.”
If your company is struggling with document management but unable (or unwilling) to make an investment in hardware, software and employee training, the smart solution is to find a reliable, experienced provider to convert your paper and electronic documents into clear digital images. That will allow your authorized users to access them at anytime and from anywhere – a clear necessity when relying on a remote workforce.
By implementing such a document imaging solution, your company will benefit from:
- Expedited acquisition of documents and images 24/7, via a user-friendly system
- Improved efficiency through the automation of processes and the removal of manual steps
- Flexibility to customize the system to fit your needs
- Improved collaboration and communication, resulting in more efficient use of your company’s resources
- Reduced document storage and filing costs
Even after the COVID-19 pandemic has run its course and your workforce returns to the office, document imaging has major advantages for your company, resulting in reduced expenses, improved efficiency and increased access to your vital information.